Food Vendor Rules | Retail Vendor Rules | General Vendor Rules | Contact info
 
 
The 2011 Blues and BBQ for Better Housing was a huge success. Over 5,000 people attended the festival and enjoyed great music and excellent food. We appreciate your participation this year and invite you to join us next year by cooking up some “smoking hot” barbeque or to exhibit your fabulous arts and crafts at our 15th Annual Blues & BBQ for Better Housing Block Party. Entertainment for 2012 will include over 16 different bands, on three stages, great food, arts & crafts and retail vendors in historic Olde Towne Arvada. All event proceeds will benefit Habitat for Humanity of Metro Denver.
 
We are looking for food and retail vendors to complement the festival. Vendor spaces are now available. Special pre-sale pricing of $75 for retail vendors and $200 for food vendors is available. After April 1, 2012, the booth rental space will increase to $100 for retail, and $250 for food vendors. Don’t delay and reserve your space today!
 
Vendor selection will be limited and based on providing a well-balanced vending area. Our committee will choose vendors from the applications received. Applications and full payment must be received by no later than Friday, June 29, 2012. A written confirmation with logistical details of the day’s event will be mailed to you. We reserve the right to make a final decision on your application.
 
Each vendor will be supplied with a 10’ x 10’ space, unless you request and pay for additional space. Vendors are given priority on selection of their site on a first come first-serve basis, once completed application and payment is received. A site map for the 2012 Block Party will be available soon. Vendors will be contacted in early March 2012 with confirmed booth space location.
 
We look forward to working with you to make next year’s event most successful!!
 
 
 

Jill Borrego (720) 243-1872 jill.bluesnbbq2012@gmail.com
 
Food Vendor Rules | Retail Vendor Rules | General Vendor Rules | Contact info

 
All vendors must abide by the following:

• Booths are to be attractive, professional and well maintained in appearance with professional looking signage and pricing materials.
• Vendors must provide their own canopy or tent with protective wind and rain resistant roof. Be prepared for any type of weather, wind, rain, etc. Vendors are responsible for constructing, furnishing and maintaining their own booth materials, leftovers and trash. Canopies available for rent.
• Tent tie-downs (i.e. water jugs) are required. Please note, vendors shall not be allowed to stake their tents to the asphalt.
• Vendors are required to remain open throughout the duration of the event. The official event hours are 12:00 noon to 8:00 pm, Sunday July 15, 2012. No breakdowns prior to 8:00pm.
• Vendors will be allowed to drive vehicles on to the event grounds for set-up and breakdown, but NOT during the event hours. Due to parking limitations only one vehicle at a time per vendor will be allowed on event grounds during set-up.
• Set-up will be the day of the event, Sunday, July 15, 2012 from 7:30 am to 11:00 am only. Vendors must first check-in and obtain their check-in packet before setting up. The vendor check-in packet will include an event schedule, vendor map with space confirmation and two (2) wristbands.
• All tents and booth displays must be set-up by no later than 11:00 am.
• No vehicles will be allowed in the event site after 10:00 am on event day, Sunday, July 15, 2012. Vehicles will be allowed back in the event grounds after 8:00 pm for breakdown and move-out.
• All booth personnel MUST wear a wristband during the event. ONLY two wristbands are included in the booth rental. Additional wristbands must be purchased at regular price ($15).
• NO pets are allowed on the event grounds. Service animals are exempt.
• Vendors may NOT sell any alcoholic beverages. Failure to adhere to this will result in the vendor being removed from the event without refund and prohibited from participation in future events.
• Acceptance of vendors is based on the understanding that vendors will sell only those items listed on their applications. Misrepresentation of any merchandise will be grounds for removal from this and all future events.
• Vendors are responsible for maintaining their own appropriate sales tax licenses. For information about Colorado Sales Tax Licenses, call 303.238.7378 or visit at either www.taxcolorado.com. Each vendor is responsible for the collection and payment of all applicable sales tax.

 
Food Vendor Rules | Retail Vendor Rules | General Vendor Rules | Contact info
 
 
 
Information for Retail Vendors:
 

• Vendor Balance. It is our goal to have a well-balanced selection of arts and crafts for sale. The Blues and BBQ for Better Housing Block Party reserves the right to limit the number of vendors in each media. Please submit photos that are representative of your work and booth, or a detailed description of items to be sold.
• Additional Rental Items. Each vendor must provide his/her own shade and display materials. All covering must be made of a fire retardant material, as ordered by the fire department. Tents, tables, chairs and electricity are available for rent with limited availability. Please see vendor application for prices. All items must be pre-paid and ordered in advance.
• Resale License. Each retail vendor must have a valid resale license.

Food Vendor Rules | Retail Vendor Rules | General Vendor Rules | Contact info

Information for Food Vendors:

• Insurance. Proof of insurance must be provided. Please attach a copy of declaration page showing valid comprehensive general liability coverage at minimum of $1,000,000 policy limits per occurrence for Bodily Injury and Property Damage, and an aggregate limit of at least $2,000,000 CSL. Additionally, the insurance policy shall name the 14th Annual Blues & BBQ for Better Housing Block party as additional insured for the term of the event.
• FORM 3610. Food Vendors shall comply with the Jefferson County Department of Health regulations and licensing requirements. For more information go to http://health.jeffco.us to print out form 3610. Verification of the filed Form 3610 must be received within two weeks of your application and fee in order to reserve/confirm your space at the festival.
• Cooking Equipment. All food vendors that are using cooking equipment (grills, burners, stoves, warmer, etc.) must provide their own fire extinguisher and tie-downs for any propane tanks, and must comply with the fire codes and related regulations adopted by Jefferson County and the City of Arvada. All vendors that require the use of cooking equipment or an open flame shall be required to use a Flame Retardant Tent. The Arvada Fire Department will be inspecting all vendor booths. Failure to comply with applicable fire code will be shut down immediately for the remainder of the event.
• Food vendors are expected to dispose of all slop, grease, waste or “grey” water in appropriate containers. This type of waste is deemed hazardous, and we ask that you DO NOT dump any of it in the regular trash containers. Vendors found dumping waste on the ground will be shut down immediately for the remainder of the event. Vendors are responsible for disposing of this waste themselves in an appropriate manner. Dumpsters will be on site for disposal of ordinary, non-hazardous trash.

 
 
Food Vendor Rules | Retail Vendor Rules | General Vendor Rules | Contact info